Monday, February 27, 2012

Develop a Culture of Discipline - Part 4

“Sow an act, and you reap a habit.
Sow a habit, and you reap a character."
Charles Reade (1814-1884)

Golden Mailer has found these nine habits to be very useful in developing our business model they have proven very beneficial in achieving a sustaining our place in a very competitive market. As a brief review here are the 9 habits have found to be the most useful in building our business:
  1. Know Your Market & What Your Customer Wants
  2. Develop a Mission Statement and Business Plan
  3. Create a Repeatable, Scalable Business Organization
  4. Develop a Culture of Discipline
  5. Be Professional
  6. Be Consistent & Follow Through
  7. Stay on Top of Profits & Cash Flow
  8. Keep Your Employees Involved
  9. Adapt to Changes
Develop a Culture of Discipline
By now you have probably come to realize that discipline is a critical element in the formation, operation, and success of your business. As indicated earlier, there are a number of reasons why businesses fail, but failure to control yourself or your staff can lead to serious consequences. As with any habit, the examples you set to assure that you, your employees, and the company, in general, always tries to achieve a consistent level of service, quality control, and customer satisfaction will be rewarded with increased sales and productivity.

How do you establish the level of discipline that can guarantee success will depend on how consist you are in maintaining the standards of performance you expect of yourself, your staff, and your venders. Obviously, this starts with you and is projected to all concerned though your behavior, policies, and employee standards of performance. On time performance, commitment to quality of service and products, rapid response to solve problems, and a policy of fairness will only be achieved if you establish acceptable levels of behavior and follow through with consistent rewards.

Unacceptable outcomes are not allowed, but should be corrected immediately with training and an explanation of the company’s policies. Discipline is a way of producing a specific character or pattern of behavior based upon rules or guidelines that achieve the best intentions of the company.

Self-control is a challenge for most of us, but, if you can face the formation and control of your business with a sense of discipline, you will have overcome a major obstacle. And, gained a valuable habit in the bargain.

Speaking of a culture of discipline:
  • What method would you include to assure the culture of discipline in your business?
  • How have you structured your business to encourage employees gain an appreciation and awareness of the importance of discipline in their work efforts?

Tuesday, February 21, 2012

Nine Habits for a Successful Business - Part 3

“Sow an act, and you reap a habit.
Sow a habit, and you reap a character."
Charles Reade (1814-1884)

Golden Mailer has found these nine habits to be very useful in developing our business model they have proven very beneficial in achieving a sustaining our place in a very competitive market. As a brief review here are the 9 habits have found to be the most useful in building our business:
  1. Know Your Market & What Your Customer Wants
  2. Develop a Mission Statement and Business Plan
  3. Create a Repeatable, Scalable Business Organization
  4. Develop a Culture of Discipline
  5. Be Professional
  6. Be Consistent & Follow Through
  7. Stay on Top of Profits & Cash Flow
  8. Keep Your Employees Involved
  9. Adapt to Changes
Part Three focuses on creating a repeatable, scalable business organization, that is, “habit” Number Three.

Create a Repeatable, Scalable Business Organization

The way you organize your business operation will go a long way in determining your survivability. Too often, a new business owner will not have the management skills to design and structure a company to meet the needs of customers, employees, suppliers, or lenders. So, first things first, make sure you have a sufficient understanding of finance, purchasing, selling, production, hiring and managing employees. Knowing what you do well and seeking help in those areas you are lacking sufficient skills will go a long way in determining your level of success.

We found that structuring our business in relationship to our level of skills, resources, energy, and staffing levels was critical to our ability to manage the company. By this we mean operate “a repeatable, scalable business organization”, which implies you only take on as much as you can handle and keep your operation simple. Another way to consider this approach is to remember: we all make mistakes. The challenge for you is to structure your business to allow for recovery from your potential mistakes. This is far more difficult than it might seem at first. So, constantly, hold to a routine for every function required to operate your business from the smallest detail, like how and when you order supplies to how you write-up a sales slip or monitor staff performance. Each aspect of your business should be performed the same way each time, i.e., repeatable operations. Further, you should never grow too fast or exceed your capacity to deliver products or services, i.e., scalable operations.

The most significant challenge you will face, in organizing and managing your business, involves the designing and controlling the growth of your company. By endeavoring to overcome the desire to expand to rapidly or create loosely control staff, but seek habits that avoid these problems, you will a better chance at securing a prosperous future.

Speaking of a repeatable, scalable business organization:
  • How have you structured your business to survive the current economic conditions in your community?
  • How have you controlled the growth or downsizing of your business during this market cycle?

Thursday, February 16, 2012

Nine Habits for a Successful Business - Part 2

“Sow an act, and you reap a habit.
Sow a habit, and you reap a character."
Charles Reade (1814-1884)


The 9 habits we have incorporated into Golden Mailer’s business model have proven very beneficial in achieving a level of sustainability in a very competitive market place. Here, again, are the 9 habits we presented in Part 1 of these series:
  1. Know Your Market & What Your Customer Wants
  2. Develop a Mission Statement and Business Plan
  3. Create a Repeatable, Scalable Business Organization
  4. Develop a Culture of Discipline
  5. Be Professional
  6. Be Consistent & Follow Through
  7. Stay on Top of Profits & Cash Flow
  8. Keep Your Employees Involved
  9. Adapt to Changes

Part two focuses upon the development of a mission statement a business plan, which is “habit” number two.

Develop a Mission Statement and a Business Plan

Every successful business has a business plan, but, before you can develop such a plan, you need a statement of purpose or mission. The significance of such a statement may seem obvious, but too often business owners forget to identify the core values that will lead to success, such as, always add value to your customers’ experience or share your vision with customers. This is sometimes done with a motto, such as, “Put the Law on Your Side” or “I Guarantee It!”. To develop an effective business plan you must first be able to clearly state why you want to start your business and what you expect to achieve by establishing such a venture. Of course, once you have established a mission statement, you can begin the demanding work required to draft your business plan, which should contain the following elements:

  • A description of the business, and your vision for the business, which will include your goals and how you will achieve them;
  • A task plan and staffing needs;
  • An analysis of potential problems and how you plan to solve them;
  • A financial plan, which includes: capital equipment and supply list, balance sheet, income statement, cash flow analysis, sales forecast, and expense statement;
  • An analysis of your competition;
  • A description of your marketing, advertising, and promotional activities; and,
  • A description of how you plan to manage the company’s growth.

An essential aspect of this planning effort is to carefully study and describe how you will avoid overexpansion of your company. A common mistake, not realized until it is too late, is confusing fast growth, rather than controlled expansion, as success. This error in judgment has, too frequently, lead to many early business failures. Plan your business to grow, but at a pace consistent with income earned and within your ability to cover expenses. To achieve this objective follow the example of the next habit.

Your commercial endeavors will only be enhanced if you approach the development a business plan and your mission statement in a serious manner. By discovering the purpose of your business and creating a plan that addresses the critical elements that offers the best opportunity of survival are the habits that will lead to your success.

Speaking of a mission statement and a business plan, we'd love for you to share your thoughts on the following questions:
  • How have you used a business plan to start your company?
  • What elements of your business plan have you found to be most useful?
  • What were some of the major changes you have had to make to your business plan?

Friday, February 10, 2012

Nine Habits for a Successful Business - Part 1

“Sow an act, and you reap a habit.
Sow a habit, and you reap a character."
Charles Reade (1814-1884)

The rapidly changing environment of the commercial world today challenges many business owners. For those of us who have been around for more than a few decades, the rules a successful business operates by today are very different from those of 20 to 30 years ago. Innovations in technology have dramatically reduced response times and increased customer expectations of services and products. Trying to hold a “competitive advantage” for most business owners is a serious struggle. Statistically, recent data shows that, across sectors, 66% of new establishments were still in existence 2 years after their birth, and 44% were still in existence 4 years after. It is not surprising that so many new establishments disappeared within the first 2 years after their opening, and then only a smaller percentage disappeared in the subsequent 2 years. These survival rates do not vary much by industry. Yet, the desire to be your own boss compels us to start a new business or remain in an existing business.

The real question is: What sets a successful business apart from an unsuccessful business? There are a number of studies, articles, and talking heads giving opinions on this subject. Many of their ideas are very good, and some are highly useful. As Golden Mailer has been successfully in business for over 30 years, we thought it would be useful to share some of the business practices we believe have been critical in building and sustaining our company.

Here are nine habits, we have incorporated into our business model that have proven very beneficial in achieving a level of sustainability in a very competitive market place:
  1. Know Your Market & What Your Customer Wants
  2. Develop a Mission Statement and Business Plan
  3. Create a Repeatable, Scalable Business Organization
  4. Develop a Culture of Discipline
  5. Be Professional
  6. Be Consistent and Follow Trough
  7. Stay on Top of Profits and Cash Flow
  8. Keep Your Employees Involved
  9. Adapt to Changes
The following is a brief discussion of “habit” Number 1.

Know Your Market & What Your Customers Want

Too often, businesses are started for the wrong reason. If you think starting a business will make you rich, or give you more time with your family, or that you no longer will have to answer to anyone, then you are probably not going to succeed! However, if you have studied the local market and have identified a need for your specific service or product that is either not offered or poorly supplied by your competition, you may have a chance of succeeding.

This is just the first step in building a successful business, but it is the corner stone of any venture, because at the heart of every business is the delivery of a service or product that your customer wants to purchase. So, the amount of time and energy you dedicate to understanding your local market and how to provide what your community wants will better position your business. A few key elements of this effort should include a thorough analysis of your experience in the area of your business, the availability of operating capital to sustain you during the start-up and early operating phases of your business, the location of your business (or the range of your service area), the amount of inventory required to start-up and continue operation, appropriate pricing levels of your products or services, and, of course, know as much as you can about your competition.

None of this is to put you off starting your venture or continuing an existing, struggling business, but it should alert you to the potential difficulties you will certainly face as you develop and start your business. Understanding the obstacles you will face will better prepare you. Success can be yours if you patiently persevere, work hard, and follow the necessary steps to achieve your objective.

The challenges you will face in your business will typically evolve around meeting customer needs and the market environment. Seeking solutions, which satisfies your customers, is a habit that will lead to a better destiny than you had originally dreamed possible.

  • How long have you been in business?
  • What are some of your habits for success?
  • What types of hurdles did you have to overcome when starting your business?
We would love to hear your feedback and responses to the questions posed above; check back soon for further discussion of the remaining eight habits!

Friday, February 3, 2012

Understanding the Role of Science in Business

When asked what you are thinking, you can typically answer because most of us know what is going on in our head. This is because one conscious thought, typically, leads to another. But, psychologists believe that that is not the only way the mind works. According to Daniel Kahneman, an influential psychologist and author of Thinking, Fast and Slow, says “most impressions and thoughts arise in your conscious experience without your knowing how they got there. You cannot trace how you came to the belief … (that) you detected a hint of irritation in your spouse’s voice on the telephone, or how you managed to avoid a threat on the road before you became consciously aware of it”. Dr. Kahneman points out “the mental work that produces impressions, intuitions, and many decisions goes on in silence in our mind.”

From this simple observation, a number of efforts by psychologists, economists, and marketing executives about ways in which they can identify and predict a consumers’ purchasing behavior have occurred. The following is a brief outline of their work and how technology is playing a key role in trying to understand how we put thoughts together to make buying decisions.

How Science May Impact Marketing Practices

Science plays a key role in practically every aspect of our lives. This is even true in the fields of marketing and advertising. For over fifty years, or more, psychological studies of consumer buying practices have proven useful in measuring the superficial aspects of packaging, branding, and displaying of a broad range of products and services. Over the past two decades, a number of technological changes have lead to a new field of study called neuroscience, a sub branch of which focuses on advertising and marketing interest. People working in this area of science refer to their specialty as neuromarketing or neuroeconomics.

Can Neuroscience Improve Marketing Practices in America?

To answer this question, let alone understand the subject, we need to determine what exactly scientists are talking about in the first place. This will require a paragraph of technical mumbo jumbo, but it will go quickly and exclude a large amount of detail. So, here goes:

Neuroscientists believe they have identified several techniques that allow them to study specific areas of the brain activated by a stimulus. Some of the work in this field uses a highly sophisticated imaging system called an fMRI (functional magnetic resonance imaging), which measures changes in blood flow related to neural activity in specific portions of the brain. As this is a relatively new process, the amount of information obtained from an fMRI study is rather limited because of the size and manner in which data are collected. Further, the information collected is limited by the nature of the brain’s ability to process and react to stimuli, for example, repetition of stimuli reduces the novelty, thus the usefulness of the data; further, the subject is constrained to avoid motion of the head, thus, reducing the opportunity to provide “real world” situations. Therefore, some researchers have elected to use EEG (electroencephalography) as a measurement technique in addition to the fMRI. EEGs are fairly good for measuring how involved a person is when he or she first looks at a novel object. Some researchers have combined EEG and fMRI with eye tracking, physiological responses, and survey interviews to draw reasonably accurate conclusions that are of value to marketers and advertisers.

As you can imagine this kind of “high tech” approach is expensive and the findings of such research is based upon small samples of participants. However, some of the results have lead to useful information about how consumers process purchasing decisions, because the stimuli selected to study can range from product placement, subliminal messaging, brands/logos, health/safety warnings, and product packaging. Another possible use for neuroscience-based advertising research is to help marketers understand how consumers respond to advertising as they experience it, but, more importantly, scientists believe they can identify emotional reactions that the customers ultimately store in long-term memory concerning the brand or product. This stored information in long-term memory may, most likely, influence a future purchase or usage choice. Neuroscientists believe the driving force behind such responses is emotion, thus understanding the emotional response to stimuli becomes very important.

Does Neuroscience Help Us Better Understand Consumer Behavior?

Advocates for neuroscience are very enthusiastic about the positive results they have achieved, and feel very strongly that with improvements in equipment and better understanding of how consumers process information and make decisions, the opportunities for more effective marketing approaches will be achieved. Another possible use of  neuroscience-based research is to identify how information about a product, service, or brand is stored in long-term memory, which may influence future purchases or use of a service or brand.

As a small business owner, these findings may not be as important as they are to large corporation executives, mainly because, as a local owner, you have far greater direct contact with your customers, and have immediate feedback from them as to their likes and dislikes. However, the information and knowledge gained by neuromarketing research studies may prove very useful nonetheless in trying to compete with national firms in the future.

The reason you need to stay informed about major shifts in the methods used to understand consumer decision-making is to anticipate potential negative impacts such findings may have upon your business. Of course, it may be that at some point you will be able to use such marketing research findings in promoting your business or branding a new product or service.

Please feel free to offer your comments on this or any other of our articles. Your comments and suggestions are always welcomed.